Modified Block Format
Your Mailing Address
City, ST Zip
Month Day, Year
Name of Receiver, Title
City, ST Zip
Dear Mr. / Ms. / Dr. / Professor / Recipient’s Last Name:
When writing a letter using modified block form, no lines are indented. Include your
address and if you wish your phone number where you can be contacted. Skip 2 – 6
lines and include the name and address of the recipient of the letter. Skip one line and
write the letter’s salutation. Select the most appropriate title write the recipient’s last
name followed by a colon; you are not using an open punctuation style.
As with a memo, you should begin with the purpose of the letter, and then elaborate on
your main point in the body. The letter’s body may contain indented lists, entire
paragraphs indented for emphasis, and even subheadings.
The margins for a typical letter are a 1.5 inch left margin, 1 inch right margin, and 1 inch
margin at the top and bottom of the paper. Margins may be adjusted slightly to make
your letter fit on one page, or to space the information so that page breaks do not
happen at awkward places. Create a straight, left margin, and all paragraphs and
headings should be lined up with the left margin. It isn’t necessary to indent the first
line of a paragraph. Single space within each paragraph and skip one line between
If you letter exceeds one page, use a second-page heading whenever an additional
page is required. Second page headings should include the writer’s full name, the date,
and the page number.
Close your letter with an invitation for further discussion and how you can be contacted.
Skip one line, tab two-thirds across the page, and create the complimentary close and
signature block. This should line up with your address and date at the top of the page.
Typical customary closings are Sincerely and Cordially followed by a comma-again
remember you are not using the open punctuation style. Sign your name legibly in the 3
blank lines you skipped between the customary close and your typed name.
Your Signature (use
Your Namer Name
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